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Funded Projects Query Form
Frequently Asked Questions

How accurate are the results of these queries?

Information about NEH grants is maintained in the electronic Grants Management System (eGMS) database used by the NEH staff. That information is updated regularly as the NEH receives applications and funds new projects. The categories you can use here to construct queries about funded projects are used in the day-to-day work of the NEH, so the results are likely to be accurate. Any large database will contain errors and anomalies, but we work to ensure the quality and accuracy of eGMS data. One goal is to improve the descriptive metadata (that is, the fields on the form that you can search -- such as project director's last name, key words, field of project, etc.) about each grant to facilitate better searching. If you find any errors or have any comments, we encourage you to contact us. (Please see the questions or suggestions section below).

Are all of your grants included?

Yes. In August 2015 we added information about grants made by the NEH in the years prior to the agency's first electronic storage system. This information was stored on edge-notched "McBee" cards, and the data from those cards was added to the eGMS database. So information about all NEH grants, from fiscal year 1966 until the present, is accessible using this form.

Please note that to prevent errors the number of results is limited to 5000 for any query you assemble.

In the drop-down lists, why are some programs and divisions marked with an asterisk?

Over the years, some NEH programs and divisions have been supplanted by others. The programs and divisions that are currently active are marked with an asterisk. So if an NEH program's name has changed over the years and you want to see all of the grants funded by that program over time, you must search using each of those names. For example, the Humanities Collections and Reference Resources program used to be known as Preservation/Access Projects. If you have questions about current and former program names, please let us know. (See the questions or suggestions section below.)

Can I save my my queries and share them with others?

Yes. Once you submit a query and get the list of funded projects matching your criteria, you'll see a link near the top of the screen to Save query. If you click there you will see a permanent link to the results on that page. You can copy that link for later use, or share the query with others by sending the link to them.

In addition, you can save the results of your query as an Excel table. There is a link to Export results to Excel above the list of funded projects returned by your query. If you click that link, your results will be converted to an Excel table which you can save to your device.

Can I search on multiple fields at the same time?

Yes. This form allows you to search in any number of fields simultaneously. For example, if you wanted to know what grants were made by the Division of Public Programs in California, in the years from 2001 to 2010, here's how you could find that information:

  1. Select California from the drop-down list of states;
  2. Select Public Programs from the drop-down list of divisions;
  3. Select 2001 and 2010 from the drop-down lists of years; and
  4. Click the Show results button.

How is the Field of Project selected?

Applicants for NEH grants select a Field of Project from a list of humanities-related fields and subfields (e.g. Philosophy, British Literature, History of Science, etc.). By including this field in your queries, you can search for projects using the humanities fields specified by the applicants. Keep in mind that many projects fit into more than one field; you may therefore wish to conduct more than one search, using related fields of project. In addition, over the years the names of some fields have changed. For example, if you are looking for grants in art history, you might search not only for Art History but also for Art History and Criticism and Arts History and Criticism.

What advice do you have for using the Key words section of the query form?

If you select Key Words and supply some words (for example, "the blues," or "Plato's Republic"), the software will search the project title supplied by the grantee, as well as the grantee's project description and the brief "to support" statement that staff adds to describe a project, if they are available.

You can use the radio buttons to tell the software to look for any of the words that you supply (either "Plato's" OR "Republic"), all of the words (both "Plato's" AND "Republic"), or the exact phrase ("Plato's Republic"). The first option will obviously yield the most matches, and the third the fewest.

Unless you select the This phrase option, the software will ignore noise words like a, an, of, in, or, and, not, and the. So if you enter "the ancient city of Atlantis" and specify ALL of these words or ANY of these words, you'll get the same results as if you'd searched only for the three words "ancient," "city," and "Atlantis." But if you choose the This phrase option, the software will search for the whole string of words that you've supplied.

The ANY of these words option can be useful when a word takes multiple forms. For example, to find grants related to Argentina, you should also search for Argentine and Argentinian.

If you check the Whole words only box, the software will ignore grants where your search words appear as substrings of longer words. So, if you'd like to find grants on Plato but not on Platonism or Neoplatonism, check the box and enter Plato as a key word. To include grants on Platonism, etc., leave the box unchecked. Or, if you provide Asia as one of your key words, you might be surprised to find that your results include grants having to do with the translation of Anastasian sermons or with philosophical aspects of euthanasia. To exclude such unexpected results, simply check the Whole words only box on the form.

When you do a key word search, the software looks in fields that may not be included in the results you see. Some NEH programs expose the applicants' project descriptions; others do not. Some programs provide short one- or two-sentence grant summaries ("to support" statements); others do not. For some programs, only the project titles are exposed. Since key word searches limited only to project titles would omit many relevant results, the software looks in all of the aforementioned fields, even if they are not displayed in the results returned by your queries.

Finally, all key word searches, regardless of the options you specify, are case-insensitive.

What advice do you have for using the Date Range section of the query form?

If you specify a Date Range, the years are inclusive: the software will look for grants that were made beginning at the start of the Date range beginning year and ending at the conclusion of the Date range ending year. So, to see only one year's worth of grants, make both years the same. (For example, to search only for grants made in 2011, you should select 2011 from both the Date range beginning and Date range ending drop-down lists.) To find grants made in more than one year, make sure that the ending year, specified in the Date range ending field, is later than the beginning year, specified in the Date range beginning column -- if the ending year is earlier than the beginning year, you won't get any matches. Also, bear in mind that the years in this form correspond to federal fiscal years (which begin on October 1 and end on September 30), not to calendar years. For that reason, a grant made in December 2010 will show up on the form as a 2011 grant, not as a 2010 grant.

Note also that the year in which a grant was made is reflected in its grant number. The last two digits refer to the fiscal year in which the award was made. (As noted above, the federal fiscal year runs from October 1 to September 30). So, for example, grant number CH-20976-98 was made during fiscal year 1998.

What advice do you have for understanding the results of a query?

Records matching your criteria will appear in a table listing the grantee, the project title, the application number and year, and other details. If there are no matches, you will receive a message to that effect.

You can determine the way in which your results are sorted by selecting one of the options from the Sort results by... drop-down list. The default option sorts the results chronologically, with the most recent grants listed first.

You will receive an error message if you do not supply any search criteria. Youmust either provide some text in one of the textboxes or make a selection from one of the drop-down lists.

What's the purpose of those options to search for grants with products, coverage, prizes, and white papers?

Several years ago the NEH began gathering data from grantees about "products" resulting from their grants -- books, articles, films, exhibitions, courses, conferences, blog posts, etc. In addition, we are asking grantees to provide information about "coverage" their grants may receive -- media coverage, reviews, awards, etc. -- and prizes their products may win. Any grants for which we have information about products, coverage, or prizes will include links to that information. And when you do key word searches, the software will look for your key words in product, coverage, and prize data as well as the other fields mentioned in the answer to the previous question.

The various checkboxes enable you to limit your queries to grants with products, coverage, or prizes. For example, if you leave the Products box unchecked, the results will include all grants that satisfy your criteria, whether or not they have products; if you check the box, the results returned will include only grants having products associated with them. Likewise for the other options.

Several grant programs in the Division of Preservation and Access and the Office of Digital Humanities require grantees to submit "white papers" describing technical issues encountered and solutions developed during the course of their grants. These white papers are solicited with the understanding that they will be made available to the public. As with products, coverage, and prizes, you can limit your search to only grants for which we have white papers. White papers can be viewed via links in the search results.

What if I have questions or suggestions?

We welcome your feedback. If you spot errors in the software or in the data returned, or if you simply have questions or comments, please contact the NEH Chief Information Officer at cio@neh.gov.

If you are working on a report examining NEH grants and would like assistance in compiling data, please contact the NEH Office of Planning and Budget at opb@neh.gov.