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PG-287809-22

Museum of Flight Foundation (Seattle, WA 98108-4097)
Ali Lane (Project Director: January 2022 to present)
Nicole Davis (Co Project Director: August 2022 to present)
The Museum of Flight Digital Collections Strategic Planning

A digital preservation consultation that will result in a digital collection development policy, a digital preservation plan, and staff training in best practices for digital preservation.

This grant would support an assessment of the technical ecosystem that supports The Museum of Flight’s Digital Collections, which is need of upgrades to better meet professional standards related to the management, access, and preservation of our digital assets. We are keenly aware that the underlying technical ecosystem for our Digital Collections (DC) has not kept pace with the rapid growth in data or our evolving technical needs. To address these problems, the Collections Department will partner with Lyrasis to conduct an assessment of our DC ecosystem. Two consultants from Lyrasis, Leigh Grinstead and Carson Block, will work with Museum staff on the two-phased consultation which will take a total of about nine months over two years. This process will result in a Strategic Technology Plan for the Museum’s digital collections that we will be able to implement over the next three to five years, ensuring the long-term stability of the Museum’s digitized and born-digital assets.

Project fields:
History, Other

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$10,000 (approved)
$10,000 (awarded)

Grant period:
10/1/2022 – 4/30/2023


PG-287831-22

Xavier University of Louisiana (New Orleans, LA 70125-1056)
Vincent Barraza (Project Director: January 2022 to present)
Xavier University of Louisiana, Archives & Special Collections Environmental Assessment

A preservation assessment for disaster preparedness in a humid, hurricane-prone region to ensure long-term access to collections.

The Xavier University of Louisiana (XULA), Archives & Special Collections requests $10,000 to support a Preservation & Environmental Assessment of our physical archival collections and rare books. If selected, $8000 of the NEH Preservation Assistance Grant would provide funding for expert evaluation, advice, and training to assist with long-term preservation and environmental stabilization for the XULA Archives by bringing in LYRASIS consultant Mr. Tom Clareson to assess and provide feedback on the extent of environmental damage to our physical holdings. Mr. Clareson will work with our archives team to determine how building issues, collection storage and condition, and existing policies are impacting the safety and long-term sustainability of our archival collections. Upon completion of the assessment, recommendations from the project team will include new preservation policy development, potential funding sources, and specific storage and preservation tips.

Project fields:
African American History; Arts, Other

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$10,000 (approved)
$10,000 (awarded)

Grant period:
9/1/2022 – 7/31/2023


PG-280918-21

University of the Arts (Philadephia, PA 19102-4901)
Caitlin Emma Perkins (Project Director: January 2021 to September 2021)
Shelton Walker (Project Director: September 2021 to present)
University of the Arts Library and University Centers Archive Preservation Plan

The creation of a preservation plan for the University of the Arts (UArts) library’s archival holdings, including those of the university libraries and the university centers. Consultants would conduct an assessment, create recommendations, and hold workshops with UArts students to preserve nearly 150 years of arts education history. UArts is the result of Philadelphia art education institutions growing and merging over time; it began as the companion school to what is now the Philadelphia Museum of Art, continuing to evolve to its current iteration as a university. The archival holdings are diverse in state, condition, and accessibility and reflect the history of art and art pedagogies in Philadelphia from the late nineteenth century to the present. The university libraries’ archives consist of 270 linear feet of materials and vary in formats, including manuscripts, photographs, digital files (both digitized and born-digital formats), audio/visual materials, event posters, exhibition catalogs, regalia and scrapbooks.

The University of the Arts seeks “More Perfect Union” funds to support the creation of a preservation plan for its extensive archival holdings, including those of the University Libraries and the University Centers. This would include the hiring of LYRASIS consultants, to conduct an assessment and create recommendations, and hold workshops with UArts students to preserve nearly 150 years of arts education history, a history that reflects the larger art history of the United States.

Project fields:
Art History and Criticism; Arts, General; U.S. History

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$10,000 (approved)
$10,000 (awarded)

Grant period:
9/1/2021 – 10/31/2022


PG-271678-20

Our Lady of the Lake University of San Antonio (San Antonio, TX 78207-4689)
Jason Bourgeois (Project Director: January 2020 to June 2022)
Preservation of OLLU special collections on the Spanish colonial and Mexican American heritage of San Antonio and Texas

A preservation assessment and workshop on best practices for the care and handling of rare books, archival materials, and digitized special collections, as well as the purchase of environmental monitoring equipment and preservation supplies to rehouse materials in three collecting units.  The Center for Mexican American Studies and Research holds 300 linear feet of archival materials, including microfilm documenting the five colonial Spanish missions of San Antonio. In addition, the Sueltenfuss Library has more than 100 rare books on Texas history, as well as rare serials and ephemera.  The University Archives holds 700 linear feet documenting the school’s history since its founding in 1895 by the Sisters of Divine Providence.  The assessment of the storage environment for these materials would provide a road-map for their long-term preservation, thereby ensuring their ongoing research and educational use.

This project will support a preservation assessment of special collections materials on the Spanish colonial and Mexican American heritage and history of San Antonio and surrounding areas throughout the past three centuries. These collections include the Center for Mexican American Studies and Research special collections, the Sueltenfuss Library special collections, and the University Archives. Among the highlights of these collections are the only preservation copies in the U.S. of 18th century archival documents of San Antonio’s Spanish missions, which have been designated as a UNESCO World Heritage Site. Our Lady of the Lake University has a global responsibility to protect this cultural heritage by ensuring the preservation, promotion, and use of these collections by the community, faculty, students, and national and international researchers.

[Grant products]

Project fields:
Hispanic American Studies; Latino History

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$9,915 (approved)
$9,915 (awarded)

Grant period:
9/1/2020 – 2/28/2022


PG-263398-19

Eastern Shore Public Library Foundation (Accomac, VA 23301-0554)
Cara Jane Burton (Project Director: April 2018 to March 2021)
Preservation of Eastern Shore Public Library Archives

A preservation needs assessment for more than 1,000 volumes, 500 rolls of microfilm, and 350 linear feet of manuscripts, published materials, and photographs documenting the history of Virginia’s Eastern Shore, and preservation training for area cultural heritage organizations.  The collection includes manuscript records of antebellum yeoman farmers, important area businesses, and an 1885 railroad-adjacent planned community; photographs of Eastern Shore scenes in the 1890s; a dozen local newspapers continuously collected since the 19th century; and a comprehensive collection of books written about the area.  Recent bequests augment the library’s collections on local and African American history and genealogy.  The planned assessment would assist the applicant in planning a new library and heritage center.

Eastern Shore Public Library Foundation, a 501(c)3 nonprofit, financially supports the mission of the Eastern Shore Public Library. The Eastern Shore Public Library (ESPL), which serves Accomack and Northampton Counties on Virginia’s Eastern Shore peninsula, has a unique local history and archives collection frequently used by historians, authors, and genealogists. ESPL proposes to hire a preservation consultant from LYRASIS to conduct a preservation needs assessment of collections and conduct training on their care and handling. ESPL’s archives include documents detailing the Shore’s rich history from its Native Americans’ European contact in the 17th century to the present, including documents about the “culture of manumission” unique to this area. ESPL’s goal through this project is to assess the collection, create plans for its preservation, and train staff and volunteers to ensure they are available to students, humanities scholars, and the community in then care and handling.

[Grant products]

Project fields:
African American History; U.S. History; U.S. Regional Studies

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$6,000 (approved)
$6,000 (awarded)

Grant period:
1/1/2019 – 12/31/2019


PB-255889-17

Baton Rouge/Lafayette Chapter of the Association of Records Managers and Administrators (Baton Rouge, LA 70821-2426)
Ann Boltin (Project Director: December 2016 to November 2019)
Collections Emergency Preparedness and Response

This full-day workshop presented by LYRASIS will cover disaster preparedness and response for cultural heritage collections. Participants will learn about the basic elements of a disaster plan and how to create or update a plan for their organization, including approaches to cooperative disaster preparedness. Risk assessment will be discussed and covered in an exercise so participants can assess and mitigate risks at their own institutions. The workshop will include a hands-on portion where participants can work to stabilize wet collections materials and learn about appropriate drying methods to effectively salvage materials.

Project fields:

Program:
Cooperative Agreements and Special Projects (P&A)

Division:
Preservation and Access

Totals:
$4,150 (approved)
$4,150 (awarded)

Grant period:
12/1/2016 – 1/31/2017


PG-252850-17

Thomas Edison State University (Trenton, NJ 08608-1101)
Michele Stricker (Project Director: May 2016 to June 2019)
New Jersey Cultural Alliance for Response Disaster Preparedness Training and Plans

Three workshops on disaster preparedness training in the preservation of humanities collections, to be offered by the New Jersey State Library in partnership with the New Jersey Cultural Alliance for Response (NJCAR). Workshops would be open to NJCAR member institutions and would focus on risk assessment, disaster plan development, salvage priorities, salvage methods, and wet material recovery. Of NJCAR’s 60 organizational members, 25 collect humanities materials and include small historical societies, municipal and university libraries, and mid-sized regional museums. Representative members include the North Jersey History and Genealogy Center of the Morristown and Morris Township Library, the Vietnam Era Museum and Educational Center at the New Jersey Vietnam Veterans’ Memorial, and the Hoboken Historical Museum. Training would be offered by the Digital and Preservation Services Department of LYRASIS.

The New Jersey State Library (NJSL), an affiliate of Thomas Edison State University, as a lead institution of the statewide membership organization, New Jersey Cultural Alliance for Response (NJCAR), proposes a project to provide disaster preparedness training for the humanities-collecting institutions of NJCAR. These 25 collecting institutions include small historical societies, municipal libraries, and mid-sized regional museums. NJSL will contract with Lyrasis, a preservation consultant, to present a two-session workshop in each of the three geographic areas of New Jersey. The two sessions will focus on risk assessment, salvage priorities and methods, and disaster plan development. At the end of the first session, workshop attendees will have learned the tools necessary for their “homework” of creating draft disaster plans for their institutions. At the second session six weeks later, attendees will review their plans together with the workshop leader and continue their training.

Project fields:
U.S. History

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$6,000 (approved)
$6,000 (awarded)

Grant period:
1/1/2017 – 6/30/2018


PG-252853-17

Chesapeake College (Wye Mills, MD 21679-0008)
Kristy Floyd (Project Director: May 2016 to June 2019)
Preserving the Thoreau of Maryland's Eastern Shore

A preservation assessment of 40 linear feet of published and unpublished works by author Gilbert Byron (1903-91), whose writings focused on the history and culture of the Chesapeake Bay region.  The project would also entail staff training on the care and handling of special collections.  The collection comprises first-edition monographs, manuscript drafts, unpublished writings, correspondence, photographs, and drawings produced and maintained by the author, historian, and poet referred to as the “Thoreau of the Chesapeake.”  Most of Byron’s works chronicle the importance of the Chesapeake Bay to the economy and life of the region and touch also upon issues such as race and intercultural relationships on Maryland’s Eastern Shore.  They have been actively consulted for research, classroom use, and public exhibitions.

Chesapeake College, a small community college serving five counties on Maryland’s Eastern Shore, proposes to hire a preservation consultant from LYRASIS to conduct a preservation needs assessment of the library’s recently acquired Gilbert Byron manuscript collection and conduct training on working with and handling the materials. The Gilbert Byron collection includes the full extent of this local author’s published and unpublished literary works, as well as his correspondence and personal artifacts. Gilbert Byron was considered a “Thoreau” of our region during the 1900s. His literary works, correspondence, and personal artifacts have local historical value for their focus on Chesapeake Bay life and culture. Our goals through this project are to assess the collection and create plans for its preservation, so we can assure the collection will be available for our students, humanities scholars, and the community for generations to come.

Project fields:
American Literature; Cultural Anthropology; Cultural History

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$5,065 (approved)
$5,061 (awarded)

Grant period:
1/1/2017 – 6/30/2018


AB-234469-16

Hinds Community College (Raymond, MS 39154-9799)
Dan Fuller (Project Director: June 2015 to May 2018)
Black Man's Burden: William Holtzclaw and the Mississippi HBCU Connection

A two-year program that would bring the history of William Holtzclaw, an important but overlooked black educator, to the institution he founded, to the region, and to the nation.

The topic, Black Man’s Burden: Holtzclaw and The Mississippi HBCU Connection, will allow us the opportunity to integrate the history of the institution into our humanities courses by developing summer faculty workshops; creating curriculum and teaching toolkits; and digitizing the work product. The founder, William H. Holtzclaw, utilized his connection to Booker T. Washington and Tuskegee to implement the Tuskegee Normal and Industrial Institute model to create educational opportunities for African Americans in Mississippi. Holtzclaw was a pioneer of the ‘sustainable agriculture’ movement.

[Grant products][Media coverage]

Project fields:
African American History

Program:
Humanities Initiatives at Historically Black Colleges and Universities

Division:
Education Programs

Totals:
$99,582 (approved)
$99,095 (awarded)

Grant period:
1/1/2016 – 12/31/2017


PG-233656-16

Western Carolina University (Cullowhee, NC 28723)
Mark Stoffan (Project Director: May 2015 to September 2017)
A Digital Preservation Assessment for Hunter Library

A preservation assessment of digital collections produced by the university library along with an on-site workshop for staff on digital preservation.  The sources include several thousand digitized photographs, letters, sound recordings, material culture objects, and other items maintained by the library’s Special Collections unit.  Among the highlights are over 300 images of Cherokee art and audio recordings of the Cherokee language, 70 Civil War letters, 2,000 samples of Appalachian craft arts, and 300 radio programs containing life stories of Great Smoky Mountain residents from the 1920s to the present.  These digitized materials have been actively used by scholars, students, and others, including filmmaker Ken Burns, for his documentary The National Parks: America’s Best Idea.

Hunter Library has 12 digital collections focusing on the humanities. These include substantial material on Appalachian history and culture, Civil War correspondence, the life of woodsman Horace Kephart, and the social history of western North Carolina. These collections are used heavily by humanities scholars across a number of disciplines, including historians, anthropologists, and students of native Cherokee culture. Long-term preservation of these important digital collections is not assured. The library proposes to work with Tom Clareson, a consultant and trainer for LYRASIS, who has consulted with other institutions on similar projects. The consultant will survey staff and assess the library's need for digital preservation, provide a staff workshop, and complete a report with an outline of a digital preservation plan. Hunter Library staff will use the report as a basis for preparing a 5-year digital preservation plan as mandated in Hunter Library's Strategic Plan, 2012-2020.

Project fields:
Interdisciplinary Studies, Other

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$6,000 (approved)
$6,000 (awarded)

Grant period:
1/1/2016 – 6/30/2017


PG-52468-15

Elizabeth City State University (Elizabeth City, NC 27909-9913)
Parnell Bartlett (Project Director: May 2014 to April 2015)
Juanita Midgette-Spence (Project Director: April 2015 to September 2016)
ECSU History Now and Tomorrow - The Art of Preservation

The purchase of powder-coated steel shelving to house manuscripts, publications, recordings, and other archival materials that detail the history of this historically black university. The wide-ranging collection includes 2,000 linear feet of departmental records, records of the university’s chief executives, monographs, sheet and recorded music, and legal documents related to a 1978 federal “consent decree” for a lawsuit seeking equalization of facilities and resources for HBCUs in North Carolina.

Elizabeth City State University (ECSU) is a publicly supported HBCU, founded in 1891 as a training school for teachers in rural North Carolina’s colored schools. ECSU offers 41 baccalaureate and master’s degree programs to 2,400 students of diverse cultural backgrounds. The Archives houses 2,000 feet of records and photographs documenting 120 years of higher educational offerings to North Carolina’s African-American citizens. ECSU requests funding of $5,982 to support the next phase of Archives’ long-term collections care plan: to purchase and install powder-coated steel shelving for the Archives’ cold vault, a climate-controlled storage area housing ECSU’s collections of personal papers, publications, and artifacts. The 2009 Lyrasis preservation survey report stated, “It is essential that proper and adequate shelving and housing be acquired for the materials in ECSU’s Special Collections and Archives.”

Project fields:
African American History

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$5,982 (approved)
$5,982 (awarded)

Grant period:
1/1/2015 – 6/30/2016


PG-52492-15

Barry University, Inc. (Miami, FL 33161-6695)
Ximena Valdivia (Project Director: May 2014 to September 2016)
Preservation Assessment for Barry University's Archives and Special Collections

A preservation assessment and the purchase of equipment to monitor environmental conditions for a collection of 5,400 rare books, along with 2,400 linear feet of manuscripts, photographs, sound recordings, maps, and other sources dating from the 17th century to the present.  Materials include the records of “Operation Pedro Pan / Cuban Children’s Program,” documenting efforts to resettle over 14,000 unaccompanied Cuban exile minors in the early 1960s.  Also included are the papers of William Lehman, who served as a Florida congressman from 1972 to 1993.

The Archives and Special Collections at Barry University collects, preserves and provides access to significant collections of rare materials that support teaching and research within the core humanities disciplines of history, politics, and religious studies. NEH funding provided through this grant program will be used to hire a LYRASIS professional preservation consultant to conduct a preservation needs assessment of collections, environmental conditions, facilities, and current departmental preservation policies and procedures to provide baseline data for departmental preservation improvement planning. Additionally, funding will support installation of an automated environmental monitoring system that will continuously collect and report temperature and relative humidity within the areas that store humanities collections.

Project fields:
Immigration History; Interdisciplinary Studies, General; Political History

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$6,000 (approved)
$5,999 (awarded)

Grant period:
1/1/2015 – 6/30/2016


PG-52555-15

Xavier University of Louisiana (New Orleans, LA 70125-1056)
Irwin Jay Lachoff (Project Director: May 2014 to June 2016)
Workshop on the Preservation and Care of Photographic and Newspaper Collections

A preservation assessment and staff training related to the preservation and care of archival materials dealing with the history of this Catholic and historically black university.  The project would focus on the care of a collection of 30,000 photographic prints and negatives documenting the history of the university, and a complete run of the university’s student newspaper, the Xavier Herald, founded in 1925. A workshop would focus on the care and handling of collections during digitization and other elements of digital planning.

A workshop for the education and training of Xavier University of Louisiana Archives and Special Collections to assess the preservation of photographic and newspaper collections, educate staff in the care and handling of collections during digitalization, and to develop standards and best practices for digital preservation. The grant will provide for a consultant from LYRASIS, Leigh Grinstead, to review holdings and conduct a two-day workshop. The consultant will: design a survey to determine the level of understanding and readiness for digitalization, conduct a two-day workshop to interview staff and assess preservation needs, provide instruction on preservation issues regarding digitalization of collections, complete a report that includes recommendations for preservation of the photographic and newspaper collections, and provide an assessment of readiness, recommendations, and next steps to guide staff in creating a comprehensive digital plan.

Project fields:
African American History; History, Other

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$6,000 (approved)
$6,000 (awarded)

Grant period:
2/1/2015 – 7/31/2016


PE-50111-14

Lyrasis (Atlanta, GA 30309-2997)
Alix J. Bentrud (Project Director: May 2013 to July 2015)
Laurie Gemmill Arp (Project Director: July 2015 to December 2016)
LYRASIS Preservation Field Services Project

A regional preservation field service program that provides preservation surveys, workshops, and educational materials to libraries, archives, and historical organizations in the Southeast, Mid-Atlantic, and Rocky Mountain and Western Plains regions, as well as U.S. jurisdictions in the Caribbean, reaching up to 300,000 individuals.

LYRASIS proposes to provide preservation field services for organizations in its membership region that hold and provide access to humanities collections and resources. The project will provide education and training, consulting expertise, reference support and information resources to raise awareness of preservation issues, strengthen preservation needs assessment and planning, and improve preservation policies and practices. Project activities will meet the needs of different types and sizes of institutions, but will focus especially on preservation within the context of small and mid-size libraries, archives, historical societies, and museums. These institutions hold extensive and valuable paper, audio, video, photographic and digital collections acquired over many years to support education, research, and public programming in the humanities.

Project fields:
Library Science

Program:
Preservation and Access Education and Training

Division:
Preservation and Access

Totals:
$265,000 (approved)
$265,000 (awarded)

Grant period:
7/1/2014 – 9/30/2016


PG-52165-14

Indiana Commission on Public Records (Indianapolis, IN 46204-2744)
Elizabeth Hague (Project Director: May 2013 to September 2015)
Indiana State Archives, General Preservation Assessment of Collections

A preservation assessment and purchase of environmental monitoring equipment to help preserve the state's archival records, comprising 65,000 cubic feet of material. They include the papers of governors, legislative reports, land deeds, military and legal case files, naturalization records, photographs, and more, documenting a wide array of Indiana's history and culture from its territorial period in the late 18th century to the present. Among the subjects covered extensively are Indiana's involvement in the War of 1812, the Civil War, and World Wars I and II; construction and operation of the Wabash and Erie Canal; mining, agriculture, and transportation industries in Indiana; and the state's health, welfare, and criminal justice systems.

An NEH Preservation Assistance Grant would support two activities: The first will be an overall assessment by a professional preservation consultant of the collections housed within the Indiana State Archives as well as the environmental conditions within the space used to store the collections. Their assessment would be used to formulate both a short-term preservation plan for care of the collections while in the current, temporary building as well as a long-term preservation plan that addresses the housing and storage needs of the collection in a new building. The assessment would be conducted by Alix Bentrud of LYRASIS. The second activity that the grant will support is the purchase of environmental monitoring data-loggers to update and expand the environmental monitoring program.

Project fields:
History, Other

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$3,945 (approved)
$3,945 (awarded)

Grant period:
1/1/2014 – 6/30/2015


PG-52279-14

Texas State Library and Archives Commission (Austin, TX 78711)
Alana Inman (Project Director: May 2013 to September 2015)
Sam Houston Regional Library and Research Center: Environmental Monitoring Equipment and Supplies

The purchase of supplies and equipment to address the findings of a previous preservation assessment, including environmental monitoring and the protection of collections from ultraviolet and visible light and water incursion. The center's collections, including approximately 4,300 cubic feet of local government records, 5,100 cubic feet of manuscripts, 15,000 fine art prints and photographs, 19,000 blueprints and maps, 44 editions of newspapers, 5,300 books and journals, 20,000 artifacts, and various audiovisual materials and microfilm reels, document the history of Southeast Texas. Significant items include Sam Houston's private executive record from his second term as president of the Republic of Texas (1841-44), a diary purported to be that of Gulf Coast pirate Jean Lafitte, and photographs documenting the early 20th-century lumber industry. The rich history of Southeast Texas is also reflected in collections of Native American artifacts, archaeological remains of a mission, and furnishings belonging to European settlers. Documents and photographs offer insights into the separation from Mexico, the Civil War and Reconstruction, the discovery of oil in the region, the Cold War, and include a large collection of geological, political, road, and topographical maps of Southeast Texas.

This grant would support the purchase of materials and equipment necessary to address three key findings of the Sam Houston Regional Library and Research Center's preservation assessment: 1) the high levels of ultraviolet and visible light, 2) the need for additional environmental monitoring, and 3) the protection of collections against water incursion. According to LYRASIS consultant Tom Clareson's preliminary report, these issues must be addressed to improve overall preservation conditions for the Center's collections. The Center's materials document Southeast Texas' contribution to state and national history. This grant would protect these unique items by providing sun control window film for the main building's exterior windows and those of most concern in the Jean and Price Daniel Home and Archives; five Preservation Environment Monitors to monitor conditions in all records storage areas; and nine water detectors to alert staff to incursions in the main and all other buildings.

Project fields:
U.S. History

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$6,000 (approved)
$6,000 (awarded)

Grant period:
1/1/2014 – 6/30/2015


PG-51820-13

Elizabeth City State University (Elizabeth City, NC 27909-9913)
Jean B. Bischoff (Project Director: May 2012 to October 2014)
Rehousing the Elizabeth City State University Archives

The purchase of archival shelving to store safely a collection of 2,000 linear feet of manuscript materials related to the history of this historically black university. Originally established in 1891 as the Elizabeth City Colored Normal School, the university maintains a collection of books, photographs, manuscripts, and artifacts. Departmental and administrative records from the chief executives of the school, as well as correspondence with state and federal agencies, offer insight into the education of African Americans in the South both before and after racial integration.

Elizabeth City State University (ECSU) Archives houses 2,000 feet of records and photographs documenting 120 years of public higher education of African-American citizens in North Carolina. ECSU requests $5,846 to support the goal of Archives's long-term collections care plan: the purchase of powder-coated steel shelving for its vault, a climate-controlled area housing collections of personal papers, publications, and artifacts. In 2009 the Lyrasis Library Consortium preservation survey report stated "It is essential that proper and adequate shelving and housing be acquired for the materials in ECSU's Archives." The completed phases of the plan have enhanced preservation and access by replacing 540 feet of inadequate shelving with powder-coated steel shelving. University Archives seeks to acquire additional repositionable units to house its priceless collections.

Project fields:
Interdisciplinary Studies, General

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$5,846 (approved)
$5,846 (awarded)

Grant period:
1/1/2013 – 6/30/2014


PG-51875-13

City of Boynton Beach (Boynton Beach, FL 33435-3838)
Janet M. DeVries (Project Director: May 2012 to September 2014)
Rehousing the Records of the Boynton Beach Women's Club

The purchase of preservation supplies for rehousing the records of the Boynton Beach Women's Club, documenting the role of women in the history of southern Florida from 1908 to the 1980s. Comprising 30 cubic feet of photographs, prints, publications, yearbooks, memorabilia, and artifacts, the collection provides information on the urbanization of the South Florida region in the 20th century and the involvement of the Women's Club in the women's suffrage movement, the American Red Cross, and the United Service Organization. The collection also depicts the club's efforts in sponsoring cultural events and raising money and awareness for area schools, recreational facilities, hospitals, and libraries.

The goal of the Boynton Beach City Library is to continue with the preservation of the Library's archival collection, focusing on 20th century history of a seaside community in southeastern Florida. The National Endowment for the Humanities (NEH) funded a report prepared by a LYRASIS Consultant in 2009-2010. The consultant's recommendations included a re-housing of much of the collection into archival quality storage containers following the preservation guidelines outlined in her report. The summary of the consultant's report is included as Appendix A. This request for funding is the second step in the Library's effort to preserve the history of Boynton Beach, specifically the oft forgotten women's history.

Project fields:
U.S. Regional Studies

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$6,000 (approved)
$6,000 (awarded)

Grant period:
1/1/2013 – 6/30/2014


PG-51900-13

Chester County Historical Society (West Chester, PA 19380-2658)
Ellen Endslow (Project Director: May 2012 to October 2013)
Chester County Historical Society Digital Preservation Plan

The hiring of a consultant to develop a five-year digital preservation plan for the Chester County Historical Society, which houses collections documenting the history of Chester County and southeastern Pennsylvania. Among the historical society's extensive collections under consideration for this assessment is an archive of over 80,000 photographs that spans the history of photography from daguerreotypes to contemporary digital images and cover such topics as William South's experimental color photographs (1890-1912); the Quaker community; Arctic explorer Samuel Entrikin; the Civil War; and local politicians and entertainers. Also under consideration is a museum collection that contains samplers, furniture, paintings, agricultural equipment and paper dolls, and a library that houses materials about the Revolutionary War, World War I, and churches, cemeteries, and schools dating from the 19th century.

The Chester County Historical Society requests funds to work with Tom Clareson, a consultant and trainer for Lyrasis, to develop its first digital preservation plan for the entire collections department (library, museum and photo archives). These collections, being converted to electronic media, reflect three centuries of local people, places and events. CCHS currently has digital assets numbering over 120,000 records and photographs, many in databases, and has plans for increasing this number. For this project, the consultant will provide a pre-visit survey to determine the level of readiness, make a 2-day site visit to assess digital preservation needs and provide a staff in-service about digital preservation, and complete a final report. CCHS staff will use this report to develop a 5-year digital preservation plan. It will be incorporated into the Collections Department's Preservation Plan 2010 - 2018 and overall strategic planning for CCHS.

Project fields:
Interdisciplinary Studies, General

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$6,000 (approved)
$6,000 (awarded)

Grant period:
1/1/2013 – 6/30/2014


PG-51951-13

Appalachian State University (Boone, NC 28608-0001)
Pamela Mitchem (Project Director: May 2012 to September 2014)
Appalachian State University Digital Preservation Assessment

Hiring a consultant to perform a digital preservation assessment of four Special Collections--the William Eury Appalachian Collection, Rare Books and Manuscripts, the Stock Car Racing Collection, and the University Archives--that document the history, music, and culture of Appalachia. The collection as a whole totals over 350,000 digital items, representing 14,000 linear feet of analog material. The William Eury Collection is recognized as the largest repository of monographs on Appalachia and includes both the papers of prominent Appalachian historians, folklorists, and collectors, as well as 400 oral history and 3,000 music recordings. The recordings, which were originally collected between the 1930s and 1970s, have been digitized and are used by faculty, students, and outside researchers. The digital assessment would assist the library in developing a long-range digital preservation plan for the collection.

Appalachian State University's Special Collections seeks a Preservation Assistance Grant for $6,000 to help fund a digital preservation assessment. The Library proposes to contract with Lyrasis consultant, Thomas Clareson, to perform a survey of our digital collections and make recommendations regarding long term preservation. Mr. Clareson will assess our information technology capabilities, digital collection development and maintenance, and documented preservation policies for collections. Mr. Clareson's recommendations will help us create a long- range digital preservation plan and advocate for administrative and financial support for preservation resources and activities. We have approximately 353,000 images, 255 videos, and 4,000 audio files that are in digital format that reside on various types of digital media. Our digital collections address the needs and activities of the Appalachian State University community, North Carolina, Appalachia, and external scholars.

Project fields:
Archival Management and Conservation

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$6,000 (approved)
$5,867 (awarded)

Grant period:
1/1/2013 – 6/30/2014


PG-51534-12

Valdosta State University (Valdosta, GA 31698-0100)
Deborah Davis (Project Director: May 2011 to October 2012)
Digital Preservation Readiness Assessment

A preservation assessment of the university's digital collections and the development of a digital preservation policy for over 500 gigabytes of material documenting the history of the university and the culture and folklife of southern Georgia in the 20th century.

The VSU Archives and Special Collections has thousands of digital files in varied formats. We have recently acquired our first 5 TB storage disk array and have begun to consolidate all files not currently on CD or DVD. This material includes some of our most popular collections, such as the South Georgia Folklife Collection, our East African Art and Artifact collection, and our indexes to newspapers and collections. Digital records are becoming critical to our archives. In the last six months, prior to our storage array acquisition, we lost over 80 GB of data from three external hard drives and four PC’s. While the storage array can help safeguard our data, we have no consistent policies and procedures for tracking materials, nor any overall strategy for digital preservation. Working with consultants from LYRASIS, we will conduct a digital inventory and then a digital preservation readiness assessment.

[Grant products]

Project fields:
Archival Management and Conservation

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$6,000 (approved)
$6,000 (awarded)

Grant period:
1/1/2012 – 6/30/2013


PG-51571-12

Elizabeth City State University (Elizabeth City, NC 27909-9913)
Jean B. Bischoff (Project Director: May 2011 to September 2013)
Preservation and Rehousing Storage Materials for the University Archives

The purchase of preservation-quality shelving and supplies to rehouse 5,000 photographic images that include glass-plate negatives, film negatives, and positive prints documenting the history of the university, founded in 1891 as the Elizabeth City Colored Normal School. The archives and image collections of this Historic Black College and University were surveyed by preservation specialists as part of an earlier NEH Preservation Assistance Grant which determined that the rehousing of the photographic collection was a priority.

Preservation Assistance Grant funding of $6,000 would support the purchase and installation of powder-coated steel shelving for a principal archival storage area which houses the photograph collection in ECSU’s G.R. Little Library, as well as the purchase of preservation enclosures and supplies. In the 2009 NEH-funded preservation survey, Lyrasis consultants stated “It is essential that proper and adequate shelving and housing be acquired for the materials in ECSU’s Special Collections and Archives.” ECSU has taken the first step to enhance preservation and access to collections by replacing 393 linear feet of inadequate shelving with archival steel shelving, and seeks to continue acquiring additional repositionable storage units and needed preservation supplies.

Project fields:
Interdisciplinary Studies, General

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$5,630 (approved)
$5,544 (awarded)

Grant period:
1/1/2012 – 6/30/2013


PG-51604-12

SUNY Research Foundation, Albany (Albany, NY 12222-0001)
Karen E. Brown (Project Director: May 2011 to June 2013)
Digital Preservation Readiness Assessment to Preserve Special Collections and Archives

The hiring of two consultants to conduct a preservation assessment of the digital collections at the M.E. Grenander Special Collections and Archives Department. The survey would evaluate policies and practices and create a preservation plan for digitized photographs, newspapers, manuscripts, video, and audio recordings from three collections that document cultural activities in New York and the Northeast.

Consultants from Lyrasis will complete an assessment of the digital collections produced by the Department of Special Collections and Archives. We aim to make our valued humanities collections accessible beyond our locale and ensure the preservation of digital assets for generations to come. The project will run from January to December 2012. It will focus on the three most important humanities collections available digitally. The Norman Studer Collection documents the work of an important educator who worked in New York City and the Catskill Mountains. The WAMC Northeast Public Radio collection features 5,000 hours of original programming. WAMC is one of the largest producers of nationally syndicated journalism programs outside of Washington, D.C. The New York State Writers Institute audio and video collection includes nearly 200 Pulitzer Prize and National Book Award winners.

Project fields:
Archival Management and Conservation

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$6,000 (approved)
$5,999 (awarded)

Grant period:
1/1/2012 – 6/30/2013


PE-50072-12

Lyrasis (Atlanta, GA 30309-2997)
Robin Dale (Project Director: July 2011 to September 2014)
LYRASIS Regional Preservation Field Services Project

A regional preservation field service program that provides preservation surveys, workshops, and educational materials to libraries, archives, and historical organizations in the Southeast, Mid-Atlantic, and Rocky Mountain and Western Plains regions, as well as U.S. jurisdictions in the Caribbean, reaching up to 300,000 individuals.

LYRASIS proposes to provide education and training, reference and information services, and consultations to libraries, archives, and cultural heritage organizations to improve their ability to preserve and provide access to humanities collections. These institutions hold extensive and valuable collections acquired over many years to support education, research, and public programming in the humanities. Through this project, LYRASIS will increase preservation knowledge and skills among staff at cultural heritage organizations, provide support for effective preservation planning and management, and strengthen local and regional preservation networks. The project also includes a series of hybrid face-to-face and web-based town hall meetings to foster discussion and collaboration on the issues and challenges of preserving humanities collections.

Project fields:
Library Science

Program:
Preservation and Access Education and Training

Division:
Preservation and Access

Totals:
$275,000 (approved)
$275,000 (awarded)

Grant period:
7/1/2012 – 6/30/2014


PG-51093-11

Ursuline College (Pepper Pike, OH 44124-4398)
Katherine E. Stricker (Project Director: May 2010 to January 2011)
Mara E Dabrishus (Project Director: January 2011 to August 2013)
Preservation Supplies for the Ursuline College Archives

The purchase of preservation supplies and environmental monitoring equipment to improve storage of the college's archival collections including over 330 feet of records, 20,000 photographs, and books and publications. The college, founded in 1871, was the first women's college in Ohio and one of the earliest in the United States. The records document the history of Catholic education in the region and the heritage of the Ursuline Sisters of Cleveland.

The Ursuline College Archives exist primarily to collect, organize, describe, make available and preserve materials of historical, legal, fiscal and/or administrative value to Ursuline College from its beginnings in the middle nineteenth century. Ursuline College is the first chartered women's college in Ohio, and the archives reflect the College's role in the development of women's education. The archives would like to use the Preservation Assistance Grant for Smaller Institutions for the purchase of environmental monitoring equipment, storage furniture, and preservation supplies for the protection and maintenance of the memorabilia and records of Ursuline College. These purchases are directly related to recommendations from a General Preservation Assessment of the archives that was completed by Tom Clareson, the Senior Consultant for New Initiatives, Lyrasis, in 2009.

Project fields:
Interdisciplinary Studies, General

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$4,646 (approved)
$4,646 (awarded)

Grant period:
1/1/2011 – 6/30/2012


PG-51360-11

Disciples of Christ Historical Society (Nashville, TN 37212)
Sara Jean Harwell (Project Director: May 2010 to March 2013)
A Preservation Assessment for Collections of the Disciples of Christ Historical Society

A general preservation assessment and the purchase of storage furniture for oversized documents and prints. The Society houses the world's largest collection of materials documenting the Stone-Campbell religious tradition, including 37,000 books and pamphlets; 3,000 serial titles; 12,000 linear feet of archival records and personal papers; historical records for 22,000 congregations; 35,000 biographical files; and 5,000 audiovisual recordings. The materials document missionary work in Africa, Asia, Australia, and Latin America; the Disciples of Christ's involvement with the civil rights movement; and the personal papers of several church leaders, scholars, and missionaries.

If Disciples of Christ Historical Society receives a Humanities Preservation Assistance Grant from NEH, it will support two activities. The first will be an overall preservation assessment of the collections housed within the Society's Thomas W. Phillips Memorial Archives by a professional preservation consultant. This activity will assess the physical collections and their current storage conditions as well as the environmental conditions of the physical space within which the collections are housed. This assessment will be used to prepare short term and long term recommendations for preservation, housing, and environmental conditions. It will be conducted by Jessica Leming of LYRASIS. The second activity that the grant will support is the purchase of 1 steel horizontal 10-drawer flat file cabinet and oversize folders for the proper storage of oversize documents. The goal is to ensure that collections are housed and preserved properly for the present and the future.

Project fields:
History of Religion

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$6,000 (approved)
$6,000 (awarded)

Grant period:
2/1/2011 – 7/31/2012


PG-50769-10

Hampden-Sydney College (Hampden-Sydney, VA 23943)
Chandra L. Gigliotti-Guridi (Project Director: May 2009 to September 2010)
Shaunna E. Hunter (Project Director: September 2010 to March 2012)
Assessing Two Centuries-Old Humanities Collections of the Hampden-Sydney College Library

Funding supports a preservation needs assessment of two special collections that have recently been moved into a new library building, and the purchase of preservation supplies as recommended by the consultant; the assessment will address current storage conditions and long-term care.

Hampden-Sydney College, a small private liberal arts college in south central Virginia, proposes to hire a consultant to conduct a preservation needs assessment of two historical collections in its Library: the UPLS Collection offers insight into nineteenth century history, life and humanities study, and the Rare Book and Manuscript Collection includes a number of rare documents that provide a broader view of human endeavor over many centuries. We request funds from the National Endowment for the Humanities to cover the fees and expenses of a preservation specialist from Lyrasis (formerly SOLINET) to assess these two collections and create plans for their restoration and preservation. We anticipate the project to begin when funds are available in January 2010 and to be able to render a final report in July 2011. With grant funds, we can assure these works will be available for our students, humanities scholars, and the community for generations to come.

Project fields:
Archival Management and Conservation

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$6,000 (approved)
$6,000 (awarded)

Grant period:
1/1/2010 – 12/31/2011


PG-50830-10

Saint Michael's College (Colchester, VT 05446-0001)
Elizabeth B. Scott (Project Director: May 2009 to March 2012)
Rehousing of the Southern Missions Photograph Collection

Funding supports the purchase of preservation supplies to rehouse 106,457 images in the Southern Missions Photograph Collection that document the work of the Society of St. Edmund in the southern United States since 1937 and in a mission in Caracas, Venezuela. The society's main focus is on education, medical care, and social services for African Americans. These supplies are recommended by the consultant who assessed the collection in 2008.

The Saint Michael's College Archives Department will purchase preservation supplies for the collection of photographs known as the Southern Missions Photograph Collection, currently stored off-site in Selma, AL. (The collection is slated to be moved to Saint Michael's College in the fall of 2009). The supplies to be purchased will partially fulfill the recommendations of SOLINET Consultant who performed a preservation assessment of the collection in October 2008. This assessment was funded by an NEH Preservation Assistance Grant. The requested grant will provide a greatly needed launch to the rehousing and relocation of the collection.

Project fields:
Archival Management and Conservation

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$6,000 (approved)
$6,000 (awarded)

Grant period:
1/1/2010 – 12/31/2011


PE-50038-10

Lyrasis (Atlanta, GA 30309-2997)
Marlee Givens (Project Director: July 2009 to October 2010)
Robin Dale (Project Director: October 2010 to December 2012)
Lyrasis Regional Preservation Field Services Project

Funding supports a regional preservation field service program that provides preservation surveys, workshops, and educational materials to libraries, archives, and historical organizations in the Southeast and Mid-Atlantic.

Lyrasis proposes to provide preservation education and training, reference and information services, consultations, and disaster planning assistance to libraries, archives, and cultural heritage organizations in the Southeast and Mid-Atlantic regions, to improve their ability to preserve and provide access to information resources and collections. These institutions hold extensive and valuable collections acquired over many years to support education, research, and public programming in the humanities. Through this project, Lyrasis will increase preservation knowledge and skills among staff at cultural heritage organizations, provide support for effective preservation planning and management, strengthen local and regional preservation networks, and improve institutional and community disaster preparedness.

Project fields:
Library Science

Program:
Preservation and Access Education and Training

Division:
Preservation and Access

Totals:
$450,000 (approved)
$450,000 (awarded)

Grant period:
7/1/2010 – 6/30/2012


PG-51015-10

Blount County Government (Maryville, TN 37803-7979)
Jackie Glenn (Project Director: May 2009 to May 2011)
Blount County Preservation Assessment

A preservation assessment of the county's paper-based archival records, along with the purchase of preservation supplies and participation by the project director in online preservation workshops. The county archives, dating to the 18th century, include documentation on the encounter of Tennessee frontier settlers with American Indians as well as the involvement of area Quaker communities in the Underground Railroad.

Blount County Archives preservation assistance grant will be used to provide a general preservation assessment and to evaluate current policies and procedures. The conservator from Lyrasis will assess possible risks to collections from building and environment-related problems, including emergency preparedness. The conservator will also review existing collections maintenance program and provide recommendations for improving storage and handling practices. Grant Administrator will review recommendations from Conservator and use the assessment as a planning guide for short-, medium-, and long-term preservation priorities in the context of our institution. Archivist will make changes as funds are available. Conservation supplies and equipment will be purchased upon recommendation from conservator. Archivist plans to use balance of grant for tuition for on-line preservation classes available from Lyrasis or other Conservation web-sites.

Project fields:
Museum Studies or Historical Preservation

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$6,000 (approved)
$6,000 (awarded)

Grant period:
1/1/2010 – 6/30/2011


PG-50523-09

University of Montevallo (Montevallo, AL 35115-3732)
Carey W. Heatherly (Project Director: May 2008 to March 2011)
Assessment of the University Archives and Preservation Plan at the University of Montevallo's Carmichael Library

A preservation assessment of the university archives and special collections documenting the history of the university and women's education in Alabama. The records also include the Olmstead Brothers' original design for the campus, a designated National Historic District.

The Library proposes to hire a Preservation Services Librarian, from SOLINET (Southeastern Library Network), as a consultant. This consultant will spend one and a half days evaluating Carmichael Library's preservation practices and policies. Also, the consultant will evaluate the condition of materials housed in the University Archives and the area used for housing. As a result of the visit, the consultant will produce an extensive report and submit it to Carmichael Library's Archivist and Director. The Archivist and Director will work to order supplies and equipment and to institute new practices recommended by the consultant. The goal of this visit is to facilitate Carmichael Library's creation of a functional research Archives, both physical and digital, and to insure each items longevity.

Project fields:
Library Science

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$6,000 (approved)
$6,000 (awarded)

Grant period:
5/1/2009 – 10/31/2010


PG-50454-09

Atlanta-Fulton Public Library System (Atlanta, GA 30303-1089)
Richard Cruce (Project Director: May 2008 to June 2010)
Preservation Assistance for the Margaret Mitchell Collection

The purchase of shelving and other storage equipment and supplies, environmental and light monitoring equipment, and a security camera; also, the provision of staff training in collections care for the Margaret Mitchell collection of 1,488 items that document her life and work, including 73 editions of 35 translations of "Gone with the Wind." These materials are frequently used for exhibitions and for research.

Margaret Mitchell loved the library, making it the best place to hold her personal collections. Her work documented Southern life during the Civil War. Much of her research was conducted at the Central Library making it the most appropriate place to house and display her personal books, photos, china, and other items. After an initial assessment of the Margaret Mitchell Collection by SOLINET Consultant, Kara McClurken, several preservation needs became immediately apparent. Chief among them were the needs for proper storage of photographs and other items. However, the Library System does not have funding for these additional purchases. If funded, this request will allow for the purchase of preservation supplies that will reduce deterioration of this historic collection, provide a baseline for future care, and will create more access for scholars, historians, and others who have an interest in this collection and in this era of the American South.

Project fields:
Interdisciplinary Studies, General

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$6,000 (approved)
$6,000 (awarded)

Grant period:
1/1/2009 – 6/30/2010


PE-50012-08

Unaffiliated independent scholar
Randy Walters (Project Director: July 2007 to January 2008)
Marlee Dorn Givens (Project Director: January 2008 to September 2010)
Regional Preservation Field Services for the Southeast

A regional preservation field service program that provides preservation surveys, workshops, and educational materials to libraries, archives, and historical organizations in the Southeast.

SOLINET proposes to provide preservation education and training, reference and information services, and consultations to libraries, archives, and cultural organizations in the Southeast, to improve the ability of institutions to preserve and provide access to information resources and collections. These institutions hold extensive and valuable resources collected over many years to support education, research, and community services in the humanities. Through the Preservation Field Services project, SOLINET will increase preservation knowledge and skills among staff at cultural organizations, provide support for effective preservation planning and management, and strengthen community and regional preservation networks. Project activities include face-to-face and web-based classes, presentations, reference services, disaster assistance, electronic information creation and distribution, and needs assessments.

Project fields:
Library Science

Program:
Preservation and Access Education and Training

Division:
Preservation and Access

Totals (outright + matching):
$512,000 (approved)
$512,000 (awarded)

Grant period:
7/1/2008 – 6/30/2010


PG-50270-08

Loyola University, New Orleans (New Orleans, LA 70118-6143)
Patricia Nugent (Project Director: May 2007 to September 2009)
Preservation Needs Assessment of Special Collections and Archives

A preservation assessment and purchase of supplies for the university's Monroe Library collections including materials relating to literature and the arts, public affairs, and political movements. The holdings comprise 15,000 books and 1,835 feet of manuscript and archival material dating from 1831 to the present.

The J. Edgar and Louise S. Monroe Library at Loyola University New Orleans seeks funding to engage Ms. Kara McClurken, a Preservation Services Librarian from the Southeastern Library Network (SOLINET), to make an onsite preservation needs assessment of its Special Collections and Archives holdings. The assessment will consider the collections, housing, security, storage environment and preservation strategies of Special Collections and Archives. Following her onsite visit, Ms. McClurken will issue a report and a draft preservation plan making recommendations relating to the conditions, policies and practices of the Monroe Library.

Project fields:
Archival Management and Conservation

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$5,000 (approved)
$5,000 (awarded)

Grant period:
1/1/2008 – 6/30/2009


PG-50274-08

Augusta State University (Augusta, GA 30904-2200)
Camilla Reid (Project Director: May 2007 to June 2008)
Preservation Management and Disaster Training Workshop

Preservation management and disaster training workshop for staff at the university's Reese Library. The library's holdings include 400 manuscript collections spanning the colonial period through the present relating to the history, culture, economy, and social life of Augusta, and its importance to regional and national development.

Funding would support a three-day workshop covering Preservation Management, Environmental Control and Monitoring, Disaster Preparedness, Archives Preservation, and Care of Photographs delivered by SOLINET.

Project fields:
Archival Management and Conservation

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$4,500 (approved)
$4,500 (awarded)

Grant period:
3/1/2008 – 8/31/2009


PG-50381-08

Saint Michael's College (Colchester, VT 05446-0001)
Elizabeth B. Scott (Project Director: May 2007 to December 2009)
Preservation of Photographic Archives: The Society of Saint Edmund in Selma

Hiring a photographic consultant to assess the preservation needs of 72 linear feet of photographic prints and negatives that document the work of the Society of Saint Edmund, a Catholic missionary order founded in 1843, and active in the southern United States, particularly Alabama, North Carolina and Louisiana, from 1937 to the present.

Through the " Preservation of Photographic Archives: The Society of Saint Edmund in Selma" the Saint Michael's College Archives Department will contract with Southeastern Library Network (SOLINET) consultant, Kara McKlurken, to perform a preservation assessment of a collection of photographs known as the Southern Missions photograph collection, stored offsite in Selma, AL. The consultant will also engage staff members in a planning meeting. The consultant will focus on two areas: 1) the long-term storage needs for the collection, the bulk of which is scheduled for transfer to Saint Michael's College, and 2) a planning meeting focusing on recommendations for the transfer of the photos and the changes inherent in the transfer. Transferring the photography collection to Saint Michael's College will bring the complete archives of the Society of Saint Edmund under one roof resulting in a much greater comprehensive resource for teaching and scholarship.

Project fields:
Archival Management and Conservation

Program:
Preservation Assistance Grants

Division:
Preservation and Access

Totals:
$4,980 (approved)
$4,980 (awarded)

Grant period:
1/1/2008 – 6/30/2009


PA-51661-06

Mint Museum of Art (Charlotte, NC 28207-2012)
Joyce Weaver (Project Director: May 2005 to March 2009)
Preservation Assessment of Library Special Collections

A preservation needs assessment of the library's special collections of rare books that support the Mint Museum's holdings of art, which include ceramics, pre-Columbian art, and graphic arts; and preservation training for the librarian.

The Library of The Mint Museums will contract with conservator Carol Paulson Crawford to conduct a preservation assessment of the library’s special collections, totaling approximately 2,500 items. The assessment will identify the preservation needs of the collections, recommend the actions needed for the conservation of materials and provide a long-range plan for their preservation and accessible storage and the necessary allocation of resources. Ms. Crawford will conduct in-house training for the Librarian in conservation treatments and preservation activities. Also, the Librarian will attend SOLINET preservation workshops for training in preservation of library materials to increase staff knowledge of collection preservation requirements.

Project fields:
Archival Management and Conservation

Program:
Preservation/Access Projects

Division:
Preservation and Access

Totals:
$4,673 (approved)
$4,673 (awarded)

Grant period:
1/1/2006 – 6/30/2007


PA-51875-06

Southeastern Library Network, Inc. (Atlanta, GA 30361-3503)
Julie E. Arnott (Project Director: July 2005 to January 2006)
Tina Mason Seetoo (Project Director: January 2006 to January 2007)
Randy Walters (Project Director: January 2007 to September 2008)
Preservation Field Services for the Southeast

A regional preservation field service program that provides preservation surveys, workshops, and educational materials to libraries, archives, museums, and historical organizations in the Southeast.

SOLINET proposes to provide preservation education and training, information services, publications, and consultations to libraries and archives in the Southeast. Services will educate and inform librarians and archivists about preservation issues and assist them in taking steps to preserve and ensure access to information resources for current and future users. Specific project goals include teaching at least 96 workshops, expanding distance education programs, making 20 presentations, providing 12 consultations and 10 site visits, offering information services including print and electronic publications, and developing a model outcomes-based evaluation program for regional preservation field services.

Project fields:
Library Science

Program:
Preservation/Access Projects

Division:
Preservation and Access

Totals:
$579,920 (approved)
$579,920 (awarded)

Grant period:
5/1/2006 – 6/30/2008


CH-50156-05

Southeastern Library Network, Inc. (Atlanta, GA 30361-3503)
Kate F. Nevins (Project Director: May 2004 to November 2008)
Library Funding Initiative for the Stanford Encyclopedia of Philosophy

Endowment for staff salaries and other costs of producing and maintaining the online Stanford Encyclopedia of Philosophy.

The Stanford Encyclopedia of Philosophy (SEP) is one of the most significant and visible humanities projects on the world wide web, serving millions of pages annually to readers. This proposal seeks to build an endowment to ensure the long-term viability of the SEP as a free, open access resource that benefits academia and the general public. The proposal calls for a partnership between the SEP and the global academic and library communities, with the International Coalition of Library Consortia (ICOLC) and the Scholarly Publishing and Academic Research Coalition (SPARC) raising funds, SOLINET administering the grant, and Stanford University managing the endowment.

[Media coverage]

Project fields:
Philosophy, General

Program:
Challenge Grants

Division:
Challenge Programs

Totals (matching):
$500,000 (approved)
$500,000 (offered)
$500,000 (awarded)

Grant period:
12/1/2003 – 7/31/2008


PA-50580-04

Southeastern Library Network, Inc. (Atlanta, GA 30361-3503)
Julie E. Arnott (Project Director: July 2003 to October 2005)
Sandra K. Nyberg (Project Director: October 2005 to August 2006)
Regional Preservation Field Services in the Southeastern United States

A regional preservation field service program that provides preservation surveys, workshops, and educational materials to libraries, archives, museums, and historical organizations in the Southeast.

SOLINET proposes to provide regional preservation field services to libraries and archives in the Southeast. Services will be offered in 4 areas - education and training, information, publications, and consultations - to educate and inform librarians and archivists about preservation issues and assist them in taking appropriate steps to preserve their collections and ensure access for current and future patrons. Specific activities include 87 workshops (some in new distance education formats), 20 presentations, training tracks, 20 consultations, 20 site visits, and provision of an information service including web-based and print publications. Field Services will also collaborate with other organizations to share information nationally.

Project fields:
Library Science

Program:
Preservation/Access Projects

Division:
Preservation and Access

Totals (outright + matching):
$599,518 (approved)
$579,518 (awarded)

Grant period:
5/1/2004 – 4/30/2006


PA-50611-04

Southeastern Library Network, Inc. (Atlanta, GA 30361-3503)
Julie E. Arnott (Project Director: July 2003 to October 2005)
Sandra K. Nyberg (Project Director: October 2005 to April 2007)
Preservation Microfilming of Brittle Books and Serials on Southern History and Culture

The preservation microfilming and enhanced cataloging of embrittled volumes on American history, literature, religion, higher education, and economic development published between 1800 and 1970 that are held by 17 members of the Southeastern Library Network located in ten southeastern states and Puerto Rico.

SOLINET proposes to preserve the intellectual content of 5,513 brittle volumes documenting the history and culture of the American South. 17 libraries have selected titles from important humanities collections focused on various aspects of the South, including religion, African-American studies, history of science and technology, history of higher education, and state/regional history and culture. Pre-filming preparation, bibliographic control, microfilming, and post-filming quality control for all libraries will be coordinated through the central Microfilm Service at SOLINET. Microfilmed volumes will be available at project libraries for use, interlibrary loan, or reproduction as copyright permits.

Project fields:
Library Science

Program:
Preservation/Access Projects

Division:
Preservation and Access

Totals:
$646,164 (approved)
$646,164 (awarded)

Grant period:
7/1/2004 – 12/31/2006


PS-21088-95

Southeastern Library Network, Inc. (Atlanta, GA 30361-3503)
Julie E. Arnott (Project Director: November 1994 to September 1998)
Regional Preservation Field Services Program

To support the SOLINET Preservation Program, through which preservation education, training, and information services are provided to institutions in the Southeast.

Project fields:
Library Science

Program:
Preservation and Access Projects Pre-1996

Division:
Preservation and Access

Totals (outright + matching):
$743,024 (approved)
$677,194 (awarded)

Grant period:
7/1/1995 – 4/30/1998


PS-20637-93

Southeastern Library Network, Inc. (Atlanta, GA 30361-3503)
Sandra K. Nyberg (Project Director: November 1993 to October 1995)
Preservation Field Services in the Southeast

To support the SOLINET Preservation Program, through which preservation education, training, and information services are provided to institutions in the Southeast.

Project fields:
Library Science

Program:
Preservation and Access Projects Pre-1996

Division:
Preservation and Access

Totals:
$471,000 (approved)
$445,355 (awarded)

Grant period:
2/1/1993 – 6/30/1995

Funding details:
Original grant (1993) $280,360
Supplement (1994) $164,995


PS-20356-90

Southeastern Library Network, Inc. (Atlanta, GA 30361-3503)
Lisa Fox (Project Director: February 1990 to May 1993)
The SOLINET Preservation Program

To support the SOLINET Preservation Program, which will provide preservation education, training, and information services to institutions in ten states in the Southeast.

Project fields:
Library Science

Program:
Preservation and Access Projects Pre-1996

Division:
Preservation and Access

Totals:
$450,000 (approved)
$450,000 (awarded)

Grant period:
7/1/1990 – 1/31/1993


PS-20108-87

Southeastern Library Network, Inc. (Atlanta, GA 30361-3503)
Jane M. Pairo (Project Director: June 1989 to February 1991)
The SOLINET Preservation Program

To support the SOLINET Preservation Program, which will educate, train, and provide preservation services to staff members from institutions in ten states in the Southeast.

Project fields:
Library Science

Program:
Preservation and Access Projects Pre-1996

Division:
Preservation and Access

Totals:
$502,451 (approved)
$495,875 (awarded)

Grant period:
1/1/1987 – 6/30/1990

Funding details:
Original grant (1987) $350,000
Supplement (1990) $145,875


PS-20035-86

Elizabeth M. Grant
Unaffiliated Independent Scholar (New Orleans, LA 70125)
Attendance at SOLINET Workshop on Preservation

No project description available

Project fields:
Library Science

Program:
Preservation and Access Projects Pre-1996

Division:
Preservation and Access

Totals:
$680 (approved)
$680 (awarded)

Grant period:
11/1/1985 – 10/31/1986


PS-20036-84

Southeastern Library Network, Inc. (Atlanta, GA 30361-3503)
Frank P. Grisham (Project Director: July 1983 to October 1990)
Establishing the SOLINET Regional Conservation Program

To support a regional preservation program conducted through the Southeastern Library Network, Inc. (SOLINET), targeted to the needs of libraries and archives in a ten-state region.

Project fields:
Archival Management and Conservation; Library Science

Program:
Preservation and Access Projects Pre-1996

Division:
Preservation and Access

Totals:
$168,401 (approved)
$168,401 (awarded)

Grant period:
10/1/1984 – 12/31/1986